It is time again for a new corporate group travel case study. So far, we have shared the following case studies in our blog:
- Virtual Team meeting: 10 travelers from 6 locations – It is cheaper to bring 10 people for a one week workshop to Johannesburg than 5 of them to Washington where the half of the group is based.
- Visa Free Travel Case Study – If the TroopTravel team would meet day after tomorrow, the cheapest location would be Barcelona but it requires a visa for our South African Co-founder. If we want to meet without any visa hassle, Dublin would be the best place and it is only about 100 EUR more expensive than Barcelona.
- 2 Travelers from Madrid and Barcelona – It can be cheaper by up to 40% if both travelers meet in Ibiza or Mallorca rather than one of them flying to each other.
- 2 Travelers from Hamburg and Munich – Both can save up to 40% on travel by meeting in Milan rather one of them travelling to the other.
- 17 travelers from 13 locations want to meet in Africa. They can save up to 25% by meeting in Cairo rather than Nairobi.
For showcasing our disruptive innovation at the Business Travel Show, we are sharing a new corporate group travel case study which brings Flights, Hotels and Visa requirements together.
The Corporate Group Travel Case Study – 41 Travelers from 31 Locations
Initial Request:
Find a good meeting location for this group of 41 travelers from 31 different locations
Search Criteria:
- Travel Period: February 2019
- Balance cost, experience and ease of travel
- Previous meetings have been held in Washington DC, Los Angeles, Chicago, New Orleans – Group is would like to consider locations outside of US
- Stay within budget from previous events
Corporate Group Travel Details – Starting Locations
Australia Adelaide Brisbane Melbourne (x2) Canada Calgary (x2) Toronto (x3) China Shanghai Colombia Bogota Germany Dusseldorf | India Jaipur New Delhi Japan Osaka Malaysia Kuala Lumpur (x2) Mexico Mexico City (x2) Nepal Kathmandu Nicaragua Managua | South Africa Cape Town Switzerland Zurich United Arab Emirates Dubai United Kingdom London United States Atlanta, GA Buffalo, NY Chicago, IL Cleveland, OH | Hartford, CN Dallas, TX (x2) Denver, CO Miami, FL Portland, OR San Diego, CA San Francisco, CA (x3) Washington, DC (x2) |
Client’s Pre-Selected Meeting Locations to Compare
- Amsterdam Netherlands
- Cancun Mexico
- Dubai United Arab Emirates
- Ibiza Spain
- Singapore Singapore
- Washington DC United States
TroopTravel added Locations
Criteria: cost effective locations outside of US with high rating on experience but not too exotic
- Barcelona Spain
- Rome Italy
- Madrid Spain
- Istanbul Turkey
- Bali Indonesia
- Nice France
- Palma Spain
Corporate Group Travel Case Study Results – Flights
41 Travelers in Economy Class, Roundtrip
1. Washington DC – US 2. Cancun – Mexico 3. Barcelona – Spain 4. Amsterdam – Netherlands 5. Rome – Italy 6. Madrid – Spain 7. Istanbul – Turkey 8. Bali – Indonesia 9. Singapore – Singapore 10. Nice – France 11. Palma – Spain 12. Dubai – United Arab Emirates 13. Ibiza – Spain | 18,482 EUR 25,431 EUR 25,640 EUR 26,264 EUR 28,086 EUR 28,806 EUR 28,867 EUR 29,654 EUR 29,967 EUR 30,753 EUR 31,285 EUR 33,809 EUR 36,364 EUR | 57 Stops, 982 h travel 92 Stops, 1,184 h travel 89 Stops, 1,361 h travel 76 Stops, 1,150 h travel 75 Stops, 1,225 h travel 80 Stops, 1,237 h travel 83 Stops, 1,263 h travel 112 Stops, 1,816 h travel 86 Stops, 1,584 h travel 97 Stops, 1,277 h travel 124 Stops, 1,575 h travel 87 Stops, 1,491 h travel 137 Stops, 1,482 h travel |
Corporate Group Travel Case Study Results – Hotels
4 nights, single room, >4 Stars, >8.0 Rating, <2km distance from city center
1. Bali – Indonesia 2. Nice – France 3. Istanbul – Turkey 4. Ibiza – Spain 5. Dubai – United Arab Emirates 6. Rome – Italy 7. Cancun – Mexico 8. Palma – Spain 9. Singapore – Singapore 10. Barcelona – Spain 11. Madrid – Spain 12. Washington DC – US 13. Amsterdam – Netherlands | 9,348 EUR 12,136 EUR 14,104 EUR 14,924 EUR 15,252 EUR 16,400 EUR 17,548 EUR 18,532 EUR 19,024 EUR 20,336 EUR 20,992 EUR 26,896 EUR 44,608 EUR | Hotel Mansion ***** Mercure Nice **** Sura Hagia Sophia ***** El Pacha **** Bonnington Jumeirah **** Hotel Barberini **** Alof Cancun **** HM Balanguera **** Novotel Singapore **** Barcelo Raval **** Iberostar Las Letras **** Capital Hilton **** Movenpick Amsterdam **** |
Corporate Group Travel Case Study Results – Visa Analysis
Assumption: Starting location defines nationality
Meeting Locations 1. Dubai – United Arab Emirates 2. Bali – Indonesia 3. Singapore – Singapore 4. Istanbul – Turkey 5. Barcelona – Spain Amsterdam – Netherlands Rome – Italy Madrid – Spain Nice – France Palma – Spain Ibiza – Spain 12. Cancun – Mexico 13. Washington DC – US | Visa / eVisa / Visa on arrival 0 / 8 / 29 1 / 0 / 0 3 / 0 / 0 4 / 0 / 30 5 / 0 / 0 5 / 0 / 0 5 / 0 / 0 5 / 0 / 0 5 / 0 / 0 5 / 0 / 0 5 / 0 / 0 7 /0 / 0 20 / 0 / 0 |
Corporate Group Travel Case Study – Final Results
All flights, hotels and visa information combined
Meeting Locations 1. Bali – Indonesia 2. Nice – France 3. Istanbul – Turkey 4. Cancun – Mexico 5. Rome – Italy 6. Washington DC – US 7. Barcelona – Spain 8. Singapore – Singapore 9. Dubai – United Arab Emirates 10. Madrid – Spain 11. Palma – Spain 12. Ibiza – Spain 13. Amsterdam – Netherlands | Total Group Travel Price 39,002 EUR 42,889 EUR 42,971 EUR 42,979 EUR 44,486 EUR 45,378 EUR 45,976 EUR 48,991 EUR 49,061 EUR 49,798 EUR 49,817 EUR 51,288 EUR 70,872 EUR | Avg. Price per Traveler 951 EUR 1,046 EUR 1,048 EUR 1,048 EUR 1,085 EUR 1,107 EUR 1,121 EUR 1,195 EUR 1,197 EUR 1,215 EUR 1,215 EUR 1,251 EUR 1,729 EUR | Visa Requirement 1 Traveler needs visa 5 Travelers needs visa 34 Traveler needs visa (30 on arrival) 7 Travelers needs visa 5 Travelers needs visa 20 Travelers needs visa 5 Travelers needs visa 3 Travelers needs visa 37 Travelers needs visa (8 eVISA & 29 on arrival) 5 Travelers needs visa 5 Travelers needs visa 5 Travelers needs visa 5 Travelers needs visa |
Despite a majority of the travelers of this corporate group coming from the United States, it is cheaper for everyone to meet in Bali, Indonesia than in the US.